As we continue to use Zoom for online calls and webinars we need to be increasingly vigilant to avoid security breaches or ‘Zoombombing’ which has increased across the UK and globally. The Dorset Chamber team has compiled a list to top tips to help ensure everyone is safe and secure when attending a virtual event.
- Turn off the function that allows guests to change their name themselves
- Don’t allow participants to share their screen. If you have an external speaker who needs to, make them a co-host during their presentation and then revert back to a participant
- You may also want to disable virtual backgrounds for participants as this could be used for sharing inappropriate images
- Have a team member co-host the call with you for support and to help keep an eye on things
- Make sure you know who is joining your call in advance and check anyone you are unsure of
- Approve registrations before sending the log on details and password to participants
- Close registration 1 hour in advance so that people can’t continue to register at the last minute
- Once everyone is on the call, lock the room. You should notify approved participants that this will happen 5 minutes after the call starts
For more detailed information see the best practice security guide from Zoom.